DOCTOR OF PHILOSPHY IN ART (ART EDUCATION) (Ph.D.) PROCEDURES AND REQUIREMENTS
It is the student's responsibility to study the Graduate Bulletin, the School of Art’s Graduate Handbook, and the School of Art website and to meet all requirements for his/her degree, including Art School requirements listed below; and to observe all appropriate deadlines as the graduate program progresses.
Deadline dates and other pertinent information are posted regularly on the Graduate School website (www.grad.uga.edu). Please check your mailbox and UGA email account often for important announcements. Art Education students should subscribe to the arted listserv at http://listserv.uga.edu/archives/arted.html
Keep the Graduate Coordinator's Office updated on changes of address, phone number, and email. Remember that all official UGA emails are sent to your UGA account so you should check it on a regular basis.
- A temporary advisor is assigned by the Graduate Coordinator on a rotating basis in consultation with the Area Chair at the beginning of the first semester of enrollment.
- The student should select a Major Professor after 9 credit hours of course work by securing the appropriate signature on the form provided by the Graduate Coordinator. If the student wishes to change Major Professor, the form for this purpose is available from the Graduate Coordinator's Office.
- Before completing 18 credits hours of course work, the student should select his/her Advisory Committee. This is done with prior consultation and consent of the Major Professor. One committee member must be from a related area outside of Art Education. The appropriate form must be submitted by the Graduate Coordinator to the Dean for approval.
- The program should constitute a logical whole. 18 hours of course work must be at 8000 and 9000 level. Submit a Preliminary Doctoral Program of Study by the end of 21 hours of course work.
- Submit a Final Doctoral Program of Study prior to admission to candidacy. If a change in the program of study is necessitated (i.e., change in coursework), after it has been approved by the Dean, notify the Graduate Coordinator's Office with the appropriate form so these changes can be submitted to the Dean for further approval.
- Upon completing 30 hours of course work, the student will schedule the Written Preliminary Examinations with the Advisory Committee. Notification of the date, time and place for the Preliminary Examinations must reach the Graduate School from the Graduate Coordinator two weeks prior to the examination date.
- Upon successful completion of the Written Prelims, the student should contact each committee member and confirm a date and time for the oral examination and report to the Graduate Coordinator on the form provided. Each member of the Advisory Committee must receive a copy of the Written Prelims at least two weeks before the oral examination. This form must then be submitted to the Graduate School at least two weeks prior to the oral exam. All members of the Advisory Committee must be present at the Oral Preliminary Examination. The Major Professor will report to the Graduate School the written vote of each committee member on the written and oral examinations.
- In the event that the student fails any part of the written examination, the student will be allowed to retake the failed portion of the examination. However, 6 weeks must elapse between the administration of the first examination and the administration of the second examination. This second examination date will alter the schedule of the oral examination and, therefore, require a second Announcement of Doctoral Oral Comprehensive Examination to be submitted for approval by the Graduate School. A second failure disqualifies the student from candidacy for the Ph.D. program.
- Following the completion of the written and oral examination, the student must submit a dissertation prospectus for approval by the Advisory Committee. The student should contact each committee member and confirm a date and time for the prospectus examination and report to the Graduate Coordinator on the form provided. Each member of the Advisory Committee must receive a copy of the prospectus at least two weeks before the examination. The student shall place a copy of the prospectus on file with the Graduate Coordinator prior to admission to candidacy (see Ph.D. Dissertation Prospectus Guidelines for the Art Education Area included .....here...... The student is responsible for initiating an Application for Admission to Candidacy so that it is filed with the Dean of the Graduate School at least two semesters before the date of graduation (See grad.uga.edu for deadline). The final program of study must be approved by the Dean prior to admission to candidacy.
The top portion of this form is completed by the student and the bottom portion, certifying completion of requirements, is completed by the Major Professor and submitted to the Graduate Coordinator to forward to the Graduate Dean for approval.
- After admission to candidacy, a student must enroll for at least two additional semesters for a total of 10 additional hours, including a minimum of 6 hours of dissertation or other appropriate credit. A student must enroll for a minimum of 3 hours of credit in any semester when using University facilities and/or staff time.
- An Application for Graduation must be filed with the Graduate School. (See grad.uga.edu for deadlines)
- Guidelines for Theses and Dissertations can be found on the Graduate School site here.
One complete formatted copy of the dissertation must be electronically submitted to the Graduate School for a format check no later than four weeks prior to graduation.
Upon approval by the Major Professor, copies of the dissertation will be distributed to the remaining members of the Advisory Committee. The committee should have at least two weeks to read and evaluate the dissertation before the Final Oral Examination.
The student should contact each committee member and confirm a date and time for the Final Oral Examination and report to the Graduate Coordinator on the form provided. Notification of the date, time and place for the final oral must reach the Graduate School from the Graduate Coordinator two weeks prior to the examination date. All members of the Advisory Committee must be present at the Final Oral Examination.
The majority of dissertation defenses will occur during the fall and spring semesters, with a limited number occurring during Short Session I Summer Semester (maximum of three defenses across art education graduate degree programs). For summer graduation, the dissertation defense must occur by the end of Short Session I.
The Major Professor will report the results of the Final Oral Examination to the Graduate Coordinator for forwarding to the Graduate School by the deadline.
12. The Graduate School must receive the Final Defense Approval form and an electronic submission of the corrected dissertation no later than the deadline per the Graduate School. This official copy of the dissertation will be electronically submitted by the Graduate School to the main library for archiving. Two bound copies must be submitted as follows: one copy to the Graduate Coordinator and one copy to the Major Professor.
All requirements for the degree must be completed and reported to the Graduate School no later than the deadline set by the Graduate School. A student must enroll for a minimum of three hours of credit the semester in which graduation requirements are completed.
ADMISSION AND RETENTION
A student may be admitted as a prospective candidate for a degree, or denied admission.
At the time of admission, the Graduate Coordinator will appoint a temporary advisor on a rotating basis. Before completing nine credit hours, the student should meet and discuss his/her interests with all members of the Art Education faculty in order to select a Major Professor and an Advisory Committee. By the completion of twelve credit hours, the student should select a Major Professor, obtain appropriate signatures on the proper form and return it to the Graduate Coordinator's office. At this time, the student should also select his/her Advisory Committee consisting of the Major Professor as Chair and two additional members, a majority of whom must be members of the Graduate Faculty. This is done with prior consultation and consent of the Major Professor. One committee member must be from a related area outside of Art Education. This committee must have the approval of the Graduate Coordinator and the Dean of the Graduate School. A student may also subsequently request a change of Major Professor and/or committee member by following these same procedures.
The Advisory Committee, in consultation with the student, is responsible for planning the student's program of study, approving a subject for the dissertation, administering the written and oral comprehensive examinations, and advising in regard to all requirements.
PROGRAM OF STUDY, COMPREHENSIVE EXAMS AND ADMISSION TO CANDIDACY
A preliminary program of study must be submitted to the Graduate Coordinator by the end of the student's first year of study residence. The program of study will be developed by the Major Professor and the student and must be approved by a majority of the Advisory Committee.
A final program of study must be submitted to the Graduate School prior to application for admission to candidacy. A minimum of 30 credit hours of course work, exclusive of dissertation credit, must be taken at The University of Georgia at the doctoral level. NO transfer credits for the Ph.D. are accepted.
The student must pass formal Comprehensive Preliminary Written and Oral Examinations before being admitted to candidacy for the degree. The student’s Advisory Committee administers these examinations. The student must contact the Graduate Coordinator for notification to the Graduate School of the time and place of the oral examination at least two weeks before the date of the examination.
Following the successful completion of the Written and Oral Preliminary Examinations, a dissertation prospectus must be approved by the Advisory Committee and a copy of the prospectus on file in the Graduate Coordinator’s office prior to admission to candidacy (see Ph.D. Dissertation Prospectus Guidelines for the Art Education Area included in this Handbook). The student is responsible for initiating an application for admission to candidacy so that it is filed with the Dean of the Graduate School at least two semesters before the date of graduation. The anticipated semester of graduation will be determined at the time of the defense of the prospectus.
After admission to candidacy, the student must register for at least two additional semesters and a total minimum of 10 hours of dissertation or other appropriate credit. The student must register for a minimum of 3 hours credit in any semester when using University facilities and/or staff time.
Directed Study Courses
Students wishing to enroll for a directed study course must obtain a Directed Study Contract and return it with the signature of the appropriate faculty member to Jorie Berman in the Curriculum Office. This procedure must be completed before registering for the course.
All requirements, except the dissertation and final oral examination, must be completed within a period of six years from the registration for the first course on the program of study.
DISSERTATION APPROVAL AND DEFENSE
When the Major Professor is satisfied with the depth, scholarship, and organization of the dissertation, he/she will direct the student to distribute copies of the dissertation to the remaining members of the Advisory Committee and schedule a final oral examination. Notification of the time and place of the oral examination must reach the Graduate School, via the Graduate Coordinator, at least two weeks prior to the date of the examination.
The defense of the dissertation will be chaired by the Major Professor and requires approval of the majority of members of the Advisory Committee. Once the dissertation has been approved by the Advisory Committee and the Final Oral Examination has been passed, the dissertation must be submitted to the Graduate School for final approval.
Worksheet ARED PHD (pdf)
To be admitted to candidacy for the doctoral degree and begin work on a dissertation, students must first pass a written and oral comprehensive examination. The student’s Advisory/Doctoral Supervisory Committee administers these examinations. To take a comprehensive exam, students must first meet with their Major Professor to confirm that they are prepared to proceed. The following is a guideline for the comprehensive examination process.
I. Selection of Major Professor and Doctoral Supervisory Committee
a. Students should select a Major Professor from the members of the Art Education faculty. The Major Professor serves as the principal advisor and mentor to students throughout their graduate experience. He or she also plays a critical role in assisting a doctoral student with developing his or her program of study, selecting a dissertation topic, and completing the degree program. The student should ask the potential Major Professor if he or she is willing to assume that role.
b. Once the faculty member agrees to serve as Major Professor, the student must obtain signatures on the proper form and return it to the Graduate Coordinator’s office.
c. Additionally, the student should also select two additional professors for his or her Doctoral Supervisory Committee. This selection should be made in consultation with and upon the approval of the Major Professor. One member must be from a related area outside of Art Education. The Major Professor, as chair, coordinates the activities of the student and their mentors. He or she and the two additional members make up the Doctoral Supervisory Committee. Committees may be larger if necessary. In consultation with the student, this committee works with the student to customize a study plan, identifying courses that help the student prepare for his or her comprehensive exams and oversees the comprehensive exam process, the preparation and approval of the prospectus and the dissertation. The student should ask each potential member if he or she is willing to serve.
d. Once each faculty member agrees to serve on the committee, the student must obtain signatures on the proper form and return it to the Graduate Coordinator’s office.
II. The Written Portion of the Comprehensive Examination
a. To take a comprehensive exam, students must first meet with their Major Professor to certify that they have met the necessary prerequisites and are prepared to proceed. Once approved, the student should meet with each committee member to discuss their research topic. Each committee member will then formulate an examination question based on this meeting and submit it to the Major Professor.
b. Once the student has indicated they are ready to take the exam the Major Professor will request that the School of Art Graduate Office give the student one committee member’s examination question and the student will respond in a typed essay of approximately 20 pages following APA reference style. The student will have two weeks from the time of receipt to complete each question.
c. Upon completion, the student will submit the exam response to the School of Art Graduate Office. The student will then inform the Major Professor when he or she is ready to receive the next examination question and the same process begins again until all committee members’ examination questions have been answered. The exam responses should be bound into one document and a copy given to each committee member including the exam questions. Each member of the committee must receive a copy of the completed written comprehensive exam at least two weeks prior to the scheduled oral examination date.
d. Also upon completion of all the written examination questions, the student should contact all committee members to ask what days and times they are available to schedule the oral portion of the comprehensive exam. This date should be scheduled for after the Doctoral Supervisory Committee has reviewed the examination responses, a process of two weeks.
e. Once all the committee members and the student have settled on a date, time and location for the oral exam, the student must complete the Announcement of Doctoral Oral Comprehensive Examination form, which notifies the Graduate School of the time and place of the oral examination. This form must be turned in to the School of Art Graduate Coordinator’s office at least two weeks in advance of the date of the oral examination.
f. A signed Final Program of Study form must be submitted by the time oral comprehensive examinations are scheduled (at least two weeks in advance of the oral exam).
III. The Oral Portion of the Comprehensive Examination
a. On the scheduled oral exam date the student will meet with their Doctoral Supervisory Committee for the oral portion of the comprehensive examination. Other individuals may be present at the exam in response to the Graduate School exam announcement.
b. The student should be prepared to make brief informal remarks at the start of the exam regarding what he or she has learned through this process, the significance of their graduate studies thus far, and so forth. Then each committee member will ask one or more questions regarding the student’s written responses. A committee member may ask about the student’s response to his or her own exam question, some other committee member’s question or the document as a whole. Once the committee has finished asking questions the student will step out of the room and wait while the committee deliberates about the student’s written and oral responses. When they are finished, they will ask the student to return to the room and tell him or her the results. This is a pass/fail examination for both the written and oral components. The oral portion of the examination takes approximately an hour and a half to two hours to complete.
For guidelines regarding content to be included in the dissertation prospectus, the student should consult the Appendix of Mertens, D. (2010) Research and evaluation in education and psychology, 3rd edition. Thousand Oaks, CA: Sage, which addresses both quantitative and qualitative designs or for qualitative studies see chapter 7 of Maxwell, J. (2012). Qualitative research design: An interactive approach, 3rd edition. Thousand Oaks, CA: Sage.
For guidelines on writing a literature review for the prospectus and dissertation, consult Boote, D. N. & Beile, P. (2005). Scholars before researchers: On the centrality of the dissertation literature review in research preparation. Educational Researcher, 34(6), 3-15.
The Art Education area requires a prospectus of approximately 40-–50 pages that is composed of three major sections or chapters. These sections align with the chapters outlined in the Appendix of the Mertens text and chapter 7 in the Maxwell text.
I. Introduction and Problem Statement
a. Area of study with outline of research problem or topic, significance or educational relevance of the topic
b. Definition of key terms
c. Paradigm and methodology briefly stated
II. Literature Review (Conceptual Framework in Maxwell)
a. Theoretical framework—theory that informs your conception of the topic and research design
b. Historical overview of empirical and theoretical research relevant to the topic
c. Current empirical and theoretical literature relevant to the topic in order to situate your study in the field and demonstrate the need and relevance of your study. The student should critically review the strengths and weaknesses of prior and current research. Follow the rubric in Table 1 of the Boote and Beile article for guidance.
a. Research questions or hypothesis
b. Pilot study if relevant (what you learned) (this can also go in section II)
i. Sampling procedure
iii. Data collection methods
iv. Data analysis methods
v. How standards for quality of data will be met (quantitative/qualitative)
d. Protection of human subjects (IRB)
e. Subjectivity statement and or Limitations
IV. Reference list for prospectus